Fle3 User Manual

http://fle3.uiah.fi

v0.24
11.6.2003 (last edit: Giedre Kligyte)

Giedre Kligyte, Teemu Leinonen, Samu Mielonen, Janne Pietarila, Ilkka Kekkonen, Tarmo Toikkanen
UIAH Media Lab, University of Art and Design Helsinki

Table of Contents 1. Getting started

How to use the manual?
What is Fle3?
What do I need to use Fle3?
Which are Fle3 tools?
How to login in and out?
How do I navigate in Fle3?
How do I search in Fle3?

2. Make it Personal

How do I change my information?
How do I add my picture?

3. Using the WebTop

How do I add documents, links and folders?
How do I personalize the WebTop?
How do I visit other people's WebTops?

4. Using Knowledge Building

How do I know with whom I work?
How do I read notes?
How do I write notes?
How do I add picture and link to a note?
How do I link Knowledge Building to WebTop?

5. Using Jam Session

How do I view artefacts?
How do I add artefacts?
How do I annotate artefacts?
How do I link Jamming views to WebTop?

- - - -

Fle3 Glossary

 

1. Getting started

How to use the manual?

This manual is constantly evolving. We are continually developing new features to Fle3 and it is possible that all the features of the latest version are not discussed.

The manual is made as a single web page to be easy to print. It also contain several images of the user interface with explnation texts. By clicking the little images you will get a bigger on.

Feel free to translate the user manual to other language, as well. If you have made a translation, please send us a link.

 

What is Fle3?

Fle3 is a web-based software for collabortive learning

Fle3 is a web-based learning environment. To be more specific Fle3 is a server software for computer supported collaborative learning (CSCL).

Fle3 supports creation and development of knowledge in groups

Fle3 is designed for group centered work that concentrates on creating and developing expressions of knowledge (i.e. knowledge artefacts).

 

What do I need to use Fle3?

Computer connected to network

To use Fle3 you need a computer connected to computer network. The network you are using is most likely Internet. However, a connection to "public Internet" is not a requirement as it is possible to use Fle3 just in a local area network or Intranet using Internet protocol. Please contact your administration on how to do this in practice.

Standard web-browser

Fle3 works with all standard web-browsers. With your web browser you just point to the location of your Fle3 server installation and log in.

 

Which are Fle3 tools?

WebTop

Each user gets a personal Webtop. WebTops can be used to store different items (documents, files, links to web & knowledge building notes) related to their studies, organize them into folders and share them with others. You can visit other users' WebTops.

Knowledge Building

Knowledge Building is a discussion environment for a structured knowledge building in groups. The knowledge building discussion is scaffolded by knowledge types, which label the thinking mode of each discussion note.

Jamming

Jamming is a tool for collaborative construction of digital artefacts. In jamming you may explore the possibilites of of changing a file (picture, audio, video, text, etc) by making new versions of the starting artefact together with others.

Course and User Management

The staff and people taking care of the courses and course participants have tools for managing users, courses and participants of the courses. Ordinary users don't use these tools.

 

How to log in and out?

Log in with your user name (nick name)

To use Fle3 you need a user name (nick name) and password. You will get your user name and password either directly from your teachers or they will send you an invitation email asking to make your user name and password yourself.

When you click "Log in here" link - the system is asking for your nick name and password.

Quit your browser to log out

To log out you have to quit your browser.

 

How do I navigate in Fle3?

Main navigation

The main tools of Fle3 are always visible in the tabs at the top of the page. From the tabs you may choose with which tool you want to work in.

Choosing course

You may choose the course that you want to work on 1) in your WebTop course list or 2) in any other page from the drop down menu. If you are only in one course there is no drop down menu available. If you change to another tool (E.g. from Jamming to Knowledge Building) you still stay on the same course.

1)   2)

"You are in" helps to orient

In the Knowledge Building and Jamming tools you will find "You are in" bar telling your current location. By clicking course or course context names in the bar you will reach corresponding pages.

Navigation in WebTop

You can find a similar navigation on your WebTop. The location bar tells you the path to the folder or item you are currently viewing. You may return to the top level of your WebTop by clicking "WebTop" link inside the path.

 

How do I search in Fle3?

Search on WebTops

You can find items on your and other people's WebTops by making a search from your WebTop. You can search by title, by owner (on who's WebTop the item is appearing) or by words that text files may contain.

Search in Knowledge Building

The search in Knowledge Building will find notes from a specific course. Make sure that you are in the right course first. You can search by note title, author, words that the note may contain, course contexts or by knowledge types.

 

2. Make it Personal

How do I change my information?

On your WebTop

On the WebTop you can find the "Information" link that opens your own information page. You can update it by clicking "Edit user information" link. If you are visiting somebody else's WebTop, you may view his or her information (follow the similar "Information" link), but you can not edit it.

Edit your information

In the editing your information page you can change your password, your real name (first and last names), e-mail address and the interface language.

In this page you may also change your portrait picture and contact information as well as your further information, such as your background, personal interests, etc.

 

How do I add my picture?

Upload your picture or make a link

On the editing your user information page you will find the "add image" item. You may either upload your image from your own hard disk or add a link referring to your picture somewhere on the web.

Use 32x32 pixels picture size

The shape of the picture should be as close to square as possible. The best size for your picture is 32x32 pixels or bigger. All pictures are cropped to square shape and then scaled to 32x32 pixels.

 

3. Using the WebTop

How do I add folders, documents, links and memos?

Use the toolbar

On your WebTop there are two toolbars. From the upper one you may add folders, documents, links and memos on your WebTop or to the folder that you are currently in.

With the tools in the lower toolbar you may handle your folders, documents, links and memos on your WebTop or inside a folder that you are currently viewing. First you must select which objects you want to handle. Then you may choose "rename", "copy", "cut" or "Delete".

"Copy", "cut" and "paste" works just like in most computers. When you "delete" something it first goes to "Trash" which you must empty once in a while. From the "Trash" you may also "restore" your things back.

 

How do I personalize the WebTop?

Choose WebTop background image

You can change the background color of your WebTop while editing your personal information. You can either select one background image from the set of images or upload your own.

Upload your background picture

You can upload any .gif or .jpg image as your WebTop background image. Notice that many items on the WebTop are white, so if you want to see them clearly choose quite dark images for your background.

 

How do I visit other people's WebTops?

Choose a person from the Knowledge Building

You can visit other people's WebTops (they must belong to the same course as you) by clicking a name or an image of the person at the top of any Knowledge Building page. You may view all the items on their WebTops, but can not do any changes. You can access other people's information by clicking "Information" link. Others can visit your WebTop too.

 

4. Using Knowledge Building

How do I know with whom I work?

View who is online

You can see the names and images of all the people that belong to the same course at the top of any page in Knowledge Building. Your name is always first in the row. The others that are in the white box on the left are currently online. You can visit other people's WebTops from here.

 

How do I read notes?

Choose a subject from course page

You can go directly to the Knowledge Building thread that interests you by clicking the subject of the starting note from the course page.

Choose a course context

You can choose the course context that you will work in by clicking course context title. You can see the description of the context and starting notes of all the Knowledge Building threads that belong to the same course context. Clicking the "Show full thread" link displays all the notes subjects.

Choose a subject

Choose the note that you would like to read. The chosen note is displayed at the top of the page and the rest of the thread is placed under it. To browse the notes you can either use "Previous" and "Next" links or scroll down and select any note subject from the thread.

View all the notes content

You can view all the notes bodies displayed inline if you click "Show bodies of all notes" link. In this way you can overview all the discussion at one glance or print it. Notice that if there are many notes in the thread, it will take quite long to load the page. If you don't have a fast computer it is better to "hide bodies of the notes" and browse them one by one.

Sort messages

Choose the way you want the messages to be sorted: as thread, by knowledge type, by person or by date. Sorting "by date" is a good way to catch up with the discussion - the new notes appear at the top. Sorting "by knowledge type" is useful if you want to find, for example, all the summaries written by your group easily . You can find all your notes or see what a specific person in your group has been working on if you sort your notes "by person".

 

How do I write notes?

Start a new thread

If you are not replying to any note, but are bringing in completely new topic, start a new Knowledge Building thread: select the course context by clicking the course context title in the top level Knowledge Building page and click "start a new thread" link in the toolbar.

Select the note that you want to reply to

If you want to reply to a note in the thread, click the title of the note that you want to reply to. The selected note will appear at the top of the page. The reply button will be at the bottom left corner of the note layout. You can reply only to currently selected note.

Choose your knowledge type

If you want to reply to a note, you must select one of the knowledge types defined by your teacher from the drop-down menu and then hit the Reply button. If you don't understand some thinking types, you may click the question mark icon to get the knowledge type descriptions.

View the note that you reply to

You can find the note that you are replying to at the bottom of the page under the note that you are currently writing.

Preview your note

When you finish writing the note, push the "Preview" button. You may proof-read the note and still do some changes by pushing "Edit" button. If you do not want to publish the note at all, hit the "Cancel" button. 

 

How do I add picture and link to a note?

Upload picture from your own hard disk

When you are writing a note, at the bottom of the page you can find "Add image" object. You can select any .gif or .jpg image from your computer hard disk and add it to the note. Remember that web-browsers can not display other image types than .gif or .jpg. You may give a title for the image.

Add link and give name

You may add a link to the note by giving the URL address (http://...). If you don't remember the correct address, open another browser window, find the web page that you are referring to, copy the URL from the address bar and paste it to Fle3. Give a title for the link.

 

How do I link Knowledge Building to WebTop?

Find the page that you want to link

You may link any view in Knowledge Building to your WebTop. Find the course context, Knowledge Building thread or a note that is interesting and click "Create link on WebTop" button in the location path under the course participants names. You will see a link to that particular page when you visit your WebTop. This functionality will help you to find important notes afterwards. You may group these links into folders just like any other items on the WebTop.

 

5. Using Jam Session

How do I view artefacts?

Choose your Jam Session

On the Jamming top page you can find the list of all the Jam Sessions in the course. Select the one that you would like to work on. You can see all the artefacts that your course group has created in "tree" or "chain" layout. The artefacts that are lower are versions deriving from the artefacts above. The icons of the artefacts indicate the file types: image, sound, video, text, etc. .gif and .jpg artefacts have small thumbnail images of the actual picture.

Download or open the artefact

Select the artefact that you would like to see. The files that can be displayed inline by your browser (.gif, .jpg, .html, etc) will be rendered inside your browser window. Other files will be downloaded to your computer hard disk. Click on the artefact icon and direct the file to the preferred folder on your hard disk. You may open the artefact from there and do the changes in a corresponding application (image, text, sound or similar editing program)

 

How do I add artefacts?

Select the artefact that you were jamming on

Notice that when you view a jam session, each artefact has a radio button on the left side of it. If you want to upload your version of the artefact, you must select the original artefact that your version is based on by clicking its radio button. Then you may hit the "Continue with your version" button at the bottom of the page. It will bring you to "Adding new artefact" form.

Upload your own artefact

You may upload your version of the artefact from your computer hard disk. Give a distinct name for it. It will make it easier for others to recognize your artefact from the jam session view.

 

How do I annotate artefacts?

View the artefact annotations

You can see the number of annotations that the artefact received under its title in the jam session "tree" or "chain" view. Clicking on the annotations link will bring you to the annotations page. From here you can reach the artefact, read annotations or write your own.

Write an annotation

Click on "Add annotation" link and write your own. Your name and the time of the annotation will be picked up by the system automatically.

 

How do I link Jamming views to WebTop?

Same functionality as in Knowledge Building

Linking Jamming views to WebTop functionality is the same as in Knowledge Building. Find the appropriate view and click "Create link on WebTop" button in the location path under the course participants names. You will see a link to that particular page when you visit your WebTop.

Fle3 Glossary

Fle3 = Fle3 is a Learning Environment

Server = Hardware connected to the network where you run Fle3 (usually Internet). You need it to host and run Fle3.

Web Master = Person taking care of the (web) servers of your institution. In normal situation she is also responsible to take care that the servers are all the time on and online. She also should take backups of the data in the server.

Fle Administrator = Person taking care of Fle3 system. Everything the Fle3 administrator need to do can be done from the Fle3's web user interface. Some more advanced things like (import and export database) must be done through the Zope's web based management user interface. Fle3 Administrator is so called "global role" in use everywhere in the system.

Fle Staff = Person with a right to add users and create course to Fle3 system. Fle Staff is so called "global role" and it is in use everywhere in the system.

Fle User = Person with a right to use Fle3 system. Fle3 User is so called a "global role" and it is in use everywhere in the system.

WebTop = Module of the Fle3 system. Each user gets a personal Webtop. WebTops can be used to store different items (documents, files, links, knowledge building notes) related to their studies, organize them into folders and share them with others.

Knowledge Building = Module of Fle3 system where the study work takes place in courses and course contexts. Users may start new knowledge building threads inside a course context.

Jamming = Module of Fle3 system where the study work takes place in form of developing together some file. Teacher or tutor may start new jam session on wich user may then continue with new versions.

Course = In Fle3 a course means a group of people studying together in a research kind of learning process. Staff users may start new courses in the system. A course always has a name and description.

Course Context = In Fle3 courses are divided into course contexts. The course context should be a meaningful section of study.

Thread = In each course context there can be several knowledge building threads, which are discussion paths each starting with a single message.

Knowledge Type Set = A set of labels with associated instructions fo structuring the discussion process towards a process that the knowledge type set tries to support.

Teacher (course) = Person who organizes and leads a course, divides the course in meaningful study sections and takes care of the timetable. Teacher is so called a "local role" which is in use only inside a course.

Tutor (course) = A person or several persons who helps teacher(s) in a course. The tutor may create new course contexts to a course.

Student (course) = A persons taking part in a course / courses. The student may use the WebTop's and take part in knowledge building discussions.